What does a wedding planner actually do?

Ever wonder what a wedding planner ACTUALLY does and how they can help you? Dive into this blog to discover the stress-relieving magic of hiring a wedding planner – industry pros who ensure you have a seamless and memorable wedding day, filled with joy and peace of mind. Let us handle the logistics while you focus on the fun, making your dream wedding a reality.

Embarking on the journey of wedding planning is a thrilling adventure, filled with dreams of your special day. But as you dive into the details and decisions, from the dress to the decorations, it’s easy to feel overwhelmed. Add in the amount of research that needs to be done on venues, vendors, budget, and everything in between, finding the time and energy to plan can be challenging, especially with a packed schedule of work, school, and just life in general. Sometimes, even helpful family members can add to the stress, leaving you wondering how to manage it all while ensuring everyone enjoys the celebration.

Enter the wedding planner! 🤗 Your ultimate stress-buster and guide through the maze of decisions. These industry experts are like fairy godmothers, waving away your worries and making your dreams a reality. They can offer invaluable resources to create a personalized, beautiful, and seamless event while respecting your budget. They’re the ones who let you focus on the fun parts of the planning process, like menu tastings and design, while they handle the nitty-gritty logistics with venues and vendors.

Many planning companies, like Life in Love Events, offer a range of packages tailored to fit your needs, whether you’re just starting out or need full-service assistance. These packages vary company to company, but the core of each package remains the same: to offer you guidance and ensure the wedding day runs smoothly. Simple, right? In reality, your planner will spend anywhere from 40-50 hours on an Event Management package, and 160+ hours for a Full-Service package, PLUS an additional 14-16 hours straight on your wedding day alone! But what exactly do these packages actually entail? Let’s break down the high-level difference between an Event Management and Full-Service package, and what a planner might be responsible for in each of these offerings.

Event Management:

  • Assists in communicating final details and logistics with your venue and booked vendors
  • Creates a comprehensive wedding day timeline to share with your venue and vendors, as well as a simplified timeline for you, your wedding party, and your family
  • Is onsite on the wedding day from set-up through tear down, directing vendors and ensuring the timeline is being followed and the day runs smoothly

Full-Service:

  • Is with you from the beginning, sometimes even before you have selected a date and location
  • Assists in establishing a vision and realistic budget 
  • Connects you with professional vendors to bring your vision to life, and will even review all contracts ensuring nothing gets missed and all questions are answered prior to booking
  • Communicates all details and logistics with venue and vendors throughout the entire planning process
  • Helps create a cohesive design based on your vision and budget
  • Is onsite on the wedding day from set-up through tear down, directing vendors and ensuring the timeline is being followed and the day runs smoothly

But that’s not all! Our planners go above and beyond to make your day truly magical. While planning packages offer many essential services leading up to and on the wedding day, there are numerous other tasks that your planner does, behind-the-scenes, to ensure a less stressful and enjoyable experience for you and your loved ones. Some of these “behind-the-scenes wedding planner tasks” include:

  • Sewing back the groomsmen’s broken bowtie or broken bridesmaids dress
  • Making an extra boutonniere when one breaks  
  • Fashioning a bustle out of safety pins and diaper pins underneath your dress when yours breaks or your dress doesn’t have one
  • Wiping down your ceremony chairs after unexpected rain shower or dust storms
  • Placing umbrellas behind altar for you and your wedding party if it looks like it might rain
  • Making sure you get appetizers, dinner, and your favorite beverage in hand all night
  • Making sure you have your room key/phone/wallets at the end of the night before you leave
  • Bringing a portable fan to fan you between pictures when it’s hot outside (also has water and your drink of choice on standby to take sips from between pictures!)
  • Helping out photographer/videographer to get the perfect shot (throws veil in air for wind blown shot, holds extra lights, crouches behind you holding dress so it doesn’t get dirty, etc.)

Ultimately, a wedding planner is an essential investment that brings expertise, experience, and peace of mind to your special day.  Trust your planner and know that they have your best interests at heart 🩵

So, if the thought of a stress-free wedding day sounds like music to your ears, let’s chat! We’re here to answer all your questions and help you make your happily ever after a reality 😊 Contact us today and turn your wedding dreams into memories to cherish forever.